ࡱ> Z\Y` 0$bjbjss >F::::))))<)D522*(Z*Z*Z*Z*++ +4444444$A6h84-+"+--4::Z*Z*?4...-:8Z*Z*4.-4..r.Z*&* ]H3)-@.4405.w9-w9.w9.+L3,6.i,,,+++44.+++5----$::::::4 Job descriptions for Officers and for Members of Council of the Mineralogical Society All members of Council are advised, at least once per year, to read through the Trustee's Handbook, which tells them everything they need to know about the workings of the Society. They should also read the Charity Commissions  HYPERLINK "http://www.charitycommission.gov.uk/Library/publications/pdfs/welctrust.pdf" Welcome to new Trustees document ( HYPERLINK "http://www.charitycommission.gov.uk/library/publications/pdfs/cc3(a)text.pdf)" http://www.charitycommission.gov.uk/library/publications/pdfs/cc3(a)text.pdf) which contains some useful general points on charity trustees responsibilities and liabilities. President (2 year term) Business meetings Chair three meetings each of Officers/Finance committee and of the Council Review paperwork for meetings Approve and sign minutes Conferences Play an active role in the set-up of conferences, e.g. attend meetings with potential collaborators Suggest topics/venues/convenors; contact them Awards Push for nominations for Society Awards Promote the Society Nationally and Internationally Membership Conferences Publications Elements Write two pieces per year for Elements Administration Review functioning of various committees and protocols Staff Interface with staff The treasurer is a member of the staff appraisal/pay review committee General Secretary (six year term) Business meetings Attend (chair, in the absence of the President) three meetings each of Officers/Finance committee and of the Council Conferences Play an active role in the set-up of conferences; encourage participation by SIGs Awards Push for nominations for Society Awards Promote the Society Nationally and Internationally Membership (key role to play here, perhaps by extending interaction with Departmental reps and others in a position to encourage students to join) Conferences Publications Elements Write one piece per year for Elements Administration Review functioning of various committees and protocols Staff The GS is the key officer to interface with staff, liaising with regard to pay and conditions, and to resolve any disputes. The Secretary is a member of the staff appraisal/pay review committee The Secretary has a responsibility to meet and welcome new members of Council Outreach To other Societies/organizations Byelaws Responsible for guiding changes to the byelaws through council and AGMs. Elements/E-Bulletin Offer contributions to both of these regularly Treasurer (six year term) Business meetings Attend (chair, in the absence of the President and General Secretary) three meetings each of Officers/Finance committee and of the Council Awards Push for nominations for Society Awards Promote the Society Nationally and Internationally Financial Administration Review all financial matters and act as an official Society signatory. Provide detailed financial reports (including status of investments) at each Business meeting of the Society Act as chair and call regular (at least one per year) meetings of the Investment Committee, and report thereafter to Finance committee and Council. Accounts Meet with staff and auditor to finalize annual accounts Staff The treasurer is a member of the staff appraisal/pay review committee Outreach To other Societies/organizations Elements/E-Bulletin Offer contributions to both of these regularly Publications Manager (six year term) Business meetings Attend three meetings each of the Publications committee (acting as chair) and of the Council each year Publications Oversee the publication of the Landmark Series, the Society Book series, the journals (including e-journals), the website, and any other publications considered Encourage and review all proposals for publications and present them to the Publications Committee Conferences Keep a watching brief on the Societys conference list, to watch for possible publishing opportunities in a book, online, or in one of the journals. Suggest topics/venues/convenors; contact them Awards Push for nominations for Society Awards Promote the Society Nationally and Internationally Membership Conferences Publications Elements/E-Bulletin Offer contributions to both of these regularly Staff Interface with staff Journal Editors (three-year terms, renewable) Journal Edit the journal Attend three meetings each of the Publications and Officers Committees and of Council Submit written reports for each of these meeting (one will suffice for Publications/Officers, which take place on the same day) Conferences Keep a watching brief on the Societys conference list, to watch for possible publishing opportunities in a book, online, or in one of the journals. Awards Push for nominations for Society Awards Promote the Society Nationally and Internationally Membership Conferences Publications Staff Interface with staff Elements/E-Bulletin Offer contributions to both of these regularly Public Relations Officer (six year term) Business meetings Attend three meetings each of the Publications committee and of the Council each year Marketing Be the Societys focal person for interaction with other learned Societies and with organizations such as NERC, BAS, BGS etc. In conjunction with staff, create and maintain advertising material for books, conferences, membership, awards, educational material and the website Promotion of the Society at conferences, to industry, and internationally, by devising posters, fliers and advertising. Promotion of society in geologically emerging nations, e.g. China Review, update and enhance website on a regular basis Seeking potential sponsorship opportunities for meetings, etc. from commercial organizations Fostering links with the general public through the organization of public lectures on topical mineralogical themes Spokesperson Act as the Society spokesperson for enquiries by the press and attempt to get topical mineralogical stories into the media - perhaps through press releases about meetings - etc Elements/E-Bulletin Offer contributions to both of these regularly Elements representative (three-year term) Business meetings Attend three meetings each of the Publications committee and of the Council each year Elements Report news from the Executive Committee of Elements to the Society officers and council. Act as liaison between the Society and Elements, informing officers of the need for input when required. Group Chairs Lead the special interest group; organizing meetings and other events, and participating in the meetings of others. Encourage participation in Annual Conferences of the Society where appropriate Ensure the running, both financial and administrative, in accordance with the decisions of council and in accordance with the byelaws. Business meetings Attend three meetings of the Council each year, reporting at each, the activities since the previous meeting, and offering topics for discussion. Reporting Provide an annual report (covering the period 1st July-20th June, separate from those listed above), for inclusion in the Societys Annual Report. Ordinary Members of Council Business meetings Attend three meetings of the Council each year, and help govern the Society. 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